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Interlibrary Loan Policies and Procedures

Please note our new ILL fax number: (615) 253-6471


  • Loans are made only to public and academic libraries, not to individuals.

  • Libraries may submit requests on an ALA ILL form, a faxed ALA form, via OCLC, or via AGENT. PLEASE NOTE that TSLA cannot accept interlibrary loan requests submitted via e-mail.

  • Materials loaned by TSLA MAY NOT leave the borrowing library. Patrons may use the TSLA materials ONLY in the borrowing library. No exceptions will be made to this policy.

  • TSLA will make every effort to fulfill requests from Tennessee libraries. Requests from Tennessee libraries that would hold restrictions under normal circumstances will be evaluated by a committee on a case-by-case basis.

  • TSLA lends Tennessee-related material and other selected items to out-of-state libraries whenever possible.

  • TSLA will not loan out books or published materials more than 80 years old (currently, no items published prior to 1933).

  • TSLA does not loan published family histories or published genealogies (i.e. the CS call number series).

  • TSLA reserves the right to restrict the loaning of selected materials.

  • Employees of the state of Tennessee may borrow selected materials from the TSLA collection only if they are required for work-related research.

  • Requests should be sent to the following address:
Interlibrary Loan
Tennessee State Library & Archives
403 7th Avenue North
Nashville, TN 37243 - 0312
phone : 615 - 741-2764
fax : 615 - 253-6471



  • We do not have a lending fee. However, we ask that the material be insured upon return.


  • Photocopies of microfilmed material are not provided via Interlibrary Loan. Patrons should contact our Research Services office directly.



  • Materials are loaned for 30 days.


  • A library may borrow up to five items at a time (books and/or microfilm reels).



  • The Tennessee Interlibrary Loan Code and objectives of TENN-SHARE are followed whenever possible.



The Tennessee State Library and Archives will loan microfilmed Tennessee newspapers to libraries in Tennessee. TSLA does not loan newspaper microfilm to libraries outside of Tennessee. The index Newspapers on Microfilm at the Tennessee State Library and Archives is available on our web site.

TSLA will loan newspaper microfilm to a library in Tennessee if we hold the negative of the microfilm reel. The listed date ranges for the newspapers below are not available for loan to libraries inside or outside of Tennessee.

Dates Not Available
for Loan
Shelby Express Shopper
Jan. 1986 – Dec. 1988
Bristol Herald Courier
Jan. 1952 - present
Evening Herald Courier
Jan. 1950 - Mar. 1950
Chattanooga Free Press
July 1933 - present
Chattanooga Herald
Feb. 1872 - Dec. 1872
Chattanooga Times-Free Press
Jan. 1952 - present
Clarksville Leaf-Chronicle
Nov. 2001 - present
Anderson County News
1905 - 1939
Clinton Gazette
1888 - 1904
Jackson Sun
July 1945 - present
Johnson City
Johnson City Press
Jan. 1943 - present
Kingsport Kingsport Times May 1916 - Sept. 1980
Kingsport Kingsport Times-News Sept. 1980 - present
Knoxville Knoxville Journal And Tribune July 1898 - Feb.1925
Knoxville Knoxville News Sentinel May 1961 - present
Memphis Memphis Commercial Appeal Jan. 1946 - present
Nashville The Tennessean Jan. 1949 - present



Colored Tennessean & Misc Papers
This reel includes the following titles:
The Tennessee Star
Nashville News Star
Nashville Clarion
Nashville World
Nashville Defender
The Block Bulletin
The Nashville Sun
The City Examiner
The Nashville Independent

[1865 - 1866]


1960 & 1961
1933 & 1935
1950 & 1951
1931 & 1932



The chart below lists major collections of TSLA and indicates the lending policy for each. Please note that the lending policy may differ for libraries outside Tennessee. You can e-mail TSLA to ask whether a specific title found in the TSLA Online Catalog can be loaned. TSLA will respond to e-mail requests promptly; response time may vary, depending on the amount of research required to answer your question and the unique nature of your request. If you need immediate assistance you may call the reference desk at (615) 741-2764 or visit us in person.

Item In-State Out of State Notes
Dissertations/Theses Yes* Yes* *If two copies are owned.
Family Histories (CS call number series) No No  
Federal Documents Yes* Yes*


*The U.S. Congressional Serial set is not loaned.

*If two copies are owned:
Regional Shared Holdings (pre-1989):
    Library of Congress
    Department of Interior
    Department of War
Centers of Excellence:
    American Folklife Center
    National Library Service for the Blind
    and Physically Handicapped

General Serials / Periodicals Yes* No *If TSLA is the only in-state holder.
General Southern History/Culture Yes* Yes* *If two copies are owned.
Microfilmed Census Records No No Photocopies available for a fee; have client contact TSLA directly.
Microfilmed County Records Some Some See list of pre-1860 records available for loan.
Microfilmed State Record Groups Yes* Yes* *If TSLA holds the negative of the microfilm.
Microfilmed TN Newspapers Yes* No *If TSLA holds the negative of the microfilm (see list above).
Microfilmed Manuscripts Yes* Yes* *If TSLA holds the negative of the microfilm.
Out-of-State Census Indexes No No Photocopies available for a fee to residents of TN, who should contact TSLA directly
Out-of-State Local History No No
Pamphlets No No May photocopy depending on condition.
Reference Books No No
Tenn. Documents Yes* Yes* *If two copies are owned.
Tennesseana Yes* Yes* *If two copies are owned.
Tennessee Local History Yes* Yes* *If two copies are owned. View the county fact sheet for a detailed listing.
Tennessee Rules & Regulations No No Photocopies available for a fee; have client contact TSLA directly.
Tennessee State Census Indexes No No Photocopies available for a fee; have client contact TSLA directly.
Tennessee County Census Indexes Yes* Yes* *If two copies are owned.
TN General Assembly Debate Tapes No No Copies are available for a fee.
Vital Records of TN No No Photocopies available for a fee, have client contact TSLA directly.


Updated July 23, 2013

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