Department of Human Services

Food Stamp OnlinePolicy Manual

Special Living Arrangements

Revised:

41.3

SHELTERS FOR BATTERED WOMEN AND CHILDREN

Food Stamp Table of Contents

1240-1-31-.03

(1)   Definition

 

Shelters for Battered Women and Children mean public or private non-profit facilities that serve battered women and their children.If the facility serves other individuals, a portion of the facility must be set aside on a long-term basis to serve only battered women and children to meet the criteria for eligibility in a shelter for battered women and children.

 

(2)   Application Process

 

Prior to certifying residents of a shelter for battered women and their children, the caseworker must determine whether the shelter meets the definition in (1) above of this section.The caseworker must apply the criteria established in the programís definition of a shelter for battered women and their children in order to arrive at a determination, and document the relevant facts on CLRC for future reference.If the facility has FNS Authorization to redeem benefits as wholesalers, the caseworker is not required to determine whether the facility meets the program definition.A facility authorized by FNS as a wholesaler should be documented on the CLRC.

 

(a)   Residents of shelters for battered women and children can apply as separate households:

 

1.      Through use of an authorized representative employed and designated by the shelter; or

 

2.      On their own behalf; or

 

3.      Through an authorized representative of their own choice.

 

(b)   Residents of shelters are exempted from the prohibition against participation in more than one county in any month.This provision is limited to women and children leaving the household containing the person who subjected them to abuse.

 

1.      The former household may be certified for participation in the program, and its certification may be based on the household size that includes the women and children who have just left.Shelter residents who are included in such certified households may apply for and (if otherwise eligible) participate in the program as separate households if the certified household, which includes them, contains the person who subjected them to abuse.In this instance, shelter residents who are included in such certified households may receive an additional allotment only once in a given month.Such residents can receive the additional allotment only once a month, regardless of the number of times the battered women and their children return to the former household and are forced to return to a shelter during a given month.

 

2.      Shelter residents whose former households were not certified for program participation prior to the member(s) entering the shelter may be certified for program benefits as separate households, if otherwise eligible.Such residents can receive only one allotment per month, regardless of the number of times they return to the former household and are forced to return to the shelter.

 

(c)    Income and Resources

 

Certify residents of a shelter for battered women and children who apply as separate households solely on the basis of their income and resources.The only expenses that can be considered in determining deductions for the household are the expenses for which they are responsible.

 

Certify households without regard to the income, resources and expenses of their former household.Consider resources held jointly with members of the former household as inaccessible resources in accordance with 1240-1-4.

 

(d)   Processing Standards

 

Applications for residents of shelters for battered women and their children may be processed under expedited or normal processing standards, whichever is applicable.

 

1.      Expedited Service

 

Residents of a shelter for battered women and children who are otherwise entitled to expedited service will have their applications processed timely enough to assure that the benefits will be available to the household on or before the seventh calendar day following the application date.This provision may apply to residents of any shelter for battered women and children regardless of whether the facility meets the definition of shelter for battered women and children in (1) above of this section.For example, residents of any shelter for battered women and children not meeting the definition in (1) above may participate as individual household units or as part of a group of individuals if their shelters do not provide meals.However, only those individuals who participate as individual households will be processed under expedited provisions.Residents of such shelters who participate as part of a group already participating will be processed as a reported change.

 

2.      Normal Processing

 

Residents who do not meet the criteria for expedited service must be processed under normal procedures.

 

(e)   Verification

 

Information for verification of the residentís circumstances may be obtained from documents possessed by the household, information obtained from the facility, and/or collateral contacts.

 

(f)     Certification Period

 

Households are assigned a one-month certification period in accordance with 1240-1-7 due to the frequent short stay in such facilities.

 

(3)   Reducing the Former Householdís Benefits

 

The caseworker must take prompt action to ensure that the former householdís eligibility and/or allotment reflects the changes in the former household composition.This is considered as a reported change and should be acted on in accordance with the procedures in 1240-1-19.

 

(4)   Reporting Changes

 

(a)   If the resident has made application on his/her own behalf, the household is responsible for reporting changes to the county office in accordance with the provisions that apply to all other food stamp households as cited in 1240-1-19.

 

(b)   If the shelter is acting as authorized representative, it must notify the county office of changes in the householdís circumstances, etc. in accordance with the provisions that apply to all other food stamp households.

 

(5)   While the Participant is in the Facility

 

Through a waiver from USDA, the facility is permitted to act as a point of sale.The food stamp benefits are redeemed at the facility and deposited into the institutionís account.This may be completed by point of sale terminals or manual EBT transaction processing.This process will eliminate the facility from having to handle multiple EBT cards while shopping for food.Benefits due a recipient leaving the facility can be accurately tracked.

 

(6)   Household Leaves the Shelter for Battered Women and Children

 

(a)   Facility Has Use of Benefits

 

When the household leaves the shelter for battered women and children the shelter, either acting as authorized representative or retaining use of the benefits on behalf of the residents, must provide residents with their EBT card.Also, the departing household must receive its full allotment if the monthly allotment has been issued and no benefits have been spent on behalf of that individual household.Once the resident leaves, the shelter no longer acts as authorized representative for the household.

 

The shelter must return any householdís benefits to the county office if they are received after the household has left the shelter.This is true as well for any EBT cards and/or PIN mailers received after the household has left the shelter

 

(b)   Household Retains Use Of Benefits

 

Households, which retain use of their own benefits, are entitled to keep the benefits when they leave the shelter.

 

(7)   Shelter for Battered Women and Children Responsibilities

 

The reporting responsibilities and review requirements for drug addicts and group living arrangements also apply to shelters for battered women and children.Refer to Sections 1240-1-31-.01 for specific instructions.

 

(8)   Eligibility of Residents Residing in Shelters for Battered Women and Children Which Do Not Provide Meals

 

Residents of shelters, which do not provide meals, may participate in the program, if otherwise eligible as any other household.Such residents are not considered as residing in an institution; therefore, the special provisions in this section do not apply i.e., receiving more than one allotment in a given month.

 

Glossary of Terms

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